Privacy Policy

J Kyle – Employee & Attendance Management System

J Kyle – Employee & Attendance Management System (“J Kyle”, “we”, “our”, or “us”) respects your privacy and is committed to protecting personal data collected through our mobile application and related services (the “App”).

1. Information We Collect

Personal Information:

Employee name and identifier
Email address and contact number
User role and access permissions

Attendance & Work Data:

Clock-in and clock-out timestamps
Assigned job locations
Job references and approval records

Location Data:

GPS location captured only during clock-in and clock-out
Used solely to verify job site presence

Expense & Inventory Data:

Expense submissions and receipt images
Inventory request details and approval status

Documents:

Employment contracts
Health & Safety documents
Acknowledgement records with timestamps

2. How We Use Your Information

Verify employee attendance and site visits
Generate accurate timesheets and payroll data
Process expense and inventory requests
Manage contracts and compliance documentation
Maintain audit logs and operational transparency

3. Location Data Disclosure

GPS location data is collected only when an employee actively clocks in or clocks out. The App does not track location in the background or outside work-related events.

4. Data Sharing

We do not sell, rent, or trade personal data. Information may be shared only with:

Authorized administrators within your organization
Service providers required for system operations (e.g., email notifications)
Authorities when required by law

5. Data Security

Role-based access control
Secure data storage
Audit logs for approvals and overrides

While we implement strong security measures, no system can guarantee absolute security.

6. Data Retention

Data is retained only as long as required for operational, legal, and compliance purposes and is securely deleted or anonymized when no longer needed.

7. User Rights

Depending on applicable laws, users may request access, correction, or deletion of personal data through their system administrator.

8. Children’s Privacy

This App is not intended for use by individuals under the age of 16.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted within the App or on our official website.

10. Contact Us

If you have questions about this Privacy Policy, please contact:

J Kyle
Email: accounts@jkylecleaning.co.uk
Address: 4 Leckie Drive Allanshaw Industrial Estate Hamilton South Lanarkshire ML3 9FN